1.
NAME
1.1 To be called the Early Falcon Car Club of
Victoria, (Inc)
1.2 Club colours to be dark blue and white.
2.
OBJECT
2.1 The object of the club is to actively
promote and encourage the restoration, modification and preservation of early
model Falcons, (regardless of their country of origin), manufactured during the
period 1960-1966.
2.2 The club is a non-profit organisation.
3.
COMMITTEE
3.1 A committee of 7 is to be elected at the
Annual General Meeting for a period of 12 months. That committee shall consist
of a President, Vice President, Honorary Secretary, Honorary Treasurer, Public
Relations Officer plus 2 Committee members.
3.2 The committee shall have the power to
‘co-opt’ any member. Co-opted members shall not have voting rights on the
committee.
3.3 The committee shall be the body, which
determines all matters pertaining to the club.
3.4 Quorum at committee meetings shall be 50%
of committee plus one.
3.5 Any committee member absent from 3
successive meetings shall vacate their position for the remainder of their
current term unless leave of absence has been obtained. The Committee shall have
the power to fill any position that becomes vacant during the current term.
3.6 The Committee shall have power to elect
delegates to affiliated bodies. Such delegates must report to the first
Committee meeting following the delegates’ meeting. Delegates must vote as the
Committee directs.
3.7 Each Committee member shall have one
vote, except the President who shall have one personal vote and a casting vote,
but only if a matter under vote is tied.
3.8 All Sub-Committees are to be under the
control of the elected Committee.
3.9 The Committee shall have the power to
expel any Club member who, (in a not less than 75% vote of all Committee
members), has brought the club into disrepute, or constantly fails to abide by
the constitution or protocols set down by this club.
3.10 The Committee shall control and manage
the business and affairs of the Club. The committee has the power to perform all
such acts and things as appear to the committee to be essential for the proper
management of the business and affairs of the Club.
4. In the case of an emergency when the whole
Committee, (or a Quorum), cannot attend or be contacted, an Executive Committee
shall be authorised to make any decision pertaining to Club matters and that any
decisions made by that Executive Committee must be reported to the next
Committee meeting.
4.1 The Executive Committee shall consist of
the President, Treasurer and Secretary.
5.
OFFICE BEARERS
5.1 The President shall preside over all
Committee meetings, Annual General Meetings, Special General Meetings and
Executive Committee Meetings. The President shall have a personal vote and a
casting vote at all meetings.
5.2 The Vice President shall substitute for
the President in his absence and adopt all rights of the President, including
the right to a casting vote.
5.3 The Honorary Secretary shall carry out
all directions given at any Committee Meeting of the Club, receive all
correspondence, prepare an agenda and take minutes of Committee, Special
General, Executive and Annual General Meetings and notices for same.
5.3 (i) The
Honorary Secretary shall have custody of membership records, minute books of
meetings and the common seal of the Incorporated Association and is its
authorised signatory.
5.4 The Honorary Treasurer shall receive all
moneys paid to the Club and will deposit same in the Club bank account under the
name of “THE EARLY FALCON CAR CLUB OF VICTORIA” and shall issue receipts for
all moneys received and pay all accounts passed for payment by the Committee.
5.4(i) The
Honorary Treasurer shall have custody of deposit, chequebook and bank investment
certificates.
5.4 (ii) The
Honorary Treasurer shall produce a statement of receipts and expenditure at any
time required by the Committee and an audited report at the Annual General
Meeting.
5.5 All cheques may be signed by any of the
following - President, Secretary or Treasurer.
6.
ALTERATION OF CONSTITUTION AND PURPOSES
6.1 All members must be given 21 days notice
of alteration or amendments to this Constitution and Purposes. These may be
dealt with at any Annual General Meeting or Special General Meeting called for
this purpose. A three quarter majority vote of those members present at such
meetings is necessary to alter or rescind any clause of this Constitution or
Purpose.
7.
MEMBERSHIP, SUBSCRIPTION, SOURCE OF FUNDS.
7.1 All members shall be elected as ordinary
members.
7.2 New and existing members are to pay an
annual subscription of $40.00.
7.3 Members must be financial to vote at
Annual, General and Special Meetings.
7.4 Membership fees should be paid to the
Treasurer annually on or before the due date.
7.5 The Club will derive its source of funds
from the membership in the form of entrance fees, subscriptions and any other
fund raising measures deemed suitable at the time.
7.6 Life Membership may be granted to members
who in the opinion of the Club have given extraordinary service to the Club.
Such elected members are to be nominated and seconded at an Annual General
Meeting and passed by at least a three quarter majority vote of those members
present at that time.
8.
ANNUAL GENERAL MEETING
8.1 Must be held no later than first
Wednesday in August.
8.1 (i) Quorum at
Annual General Meeting shall be 10 members.
8.1 (ii) Notice of
meeting and the business to be transacted to be forwarded by post to all
financial members 21 days prior to the date of the meeting.
8.2 All matters pertaining to the rules of
the Club shall be decided by a simple majority of Members voting at the Meeting.
8.3 The agenda shall include: -
8.3 (i) A
determination of Subscription.
8.3(ii) An audited
report from the Honorary Treasurer.
8.3 (iii) Election
of office-bearers for the Committee.
8.3 (iv) Books and
documents will be made available for inspection by the members.
8.3 (v) Any other
business as determined by the Committee.
9.
SPECIAL GENERAL MEETING
9.1 A Special General Meeting, May be called
at any time by the Committee provided all voting members are given 21 days prior
notice and are advised of the purpose of the meeting.
9.2 The Committee shall at any time call a
Special General Meeting at the request of 50% of financial members, stating the
business of which it is required.
10.
PROXY VOTING
10.1 Shall not be permitted at any meeting
held at the Club; Annual General Meeting, Special General Meeting or Executive
Meeting.
11.
CLUB RULES
11.1 The Committee shall have the power to
determine Club Rules or protocols, which shall be abided to by all members.
11.1 (i) A copy of
these rules/protocols is available upon request to any committee member
11.2 THE EARLY FALCON
CAR CLUB OF VICTORIA (Inc) shall not be held responsible for any personal
injuries, lost or damaged property or any legal matters, while on Club
Functions, runs, etc. Participation is at own risk.
11.3 It is each
member’s individual responsibility to make sure he or she has a copy of, and
is aware of the contents of the current constitution.
11.4 Any member or
guest of the club caught doing deliberate burnouts; wheelies, or otherwise
bringing the club into disrepute, will be fined $20.00, (unless it is a legally
organised event and such actions are condoned at that event), and may be subject
to further disciplinary action as described in Section 3.9 of this constitution.
11.5 If a member of the
EARLY FALCON CAR CLUB OF VICTORIA (Inc) brings a friend on a run, he or she is
responsible for him or her and will be subject to rule 11.4.
11.6. Convoys will be
organised on the day of the event.
12.
CLUB BANK
12.1 The Committee
shall determine which bank is to be selected at any given time to best benefit
the club and its members.
13.
TRUSTEES
13.1 The Committee of
the Club shall be deemed to be the Trustees of the Club, to hold any property,
real and personal belonging to the Club, unless otherwise allocated.
14.
DISSOLUTION
14.1 The Club may be
dissolved if
14.1
(i) A resolution to this effect is carried by a three quarters majority of all
those members present at a General Meeting, (twenty-eight days notice of the
proposed resolution having been given to all members).
14.1
(ii) Financial Membership drops to 7 or less.
14.2 In the event of a
Dissolution of the Club, all funds shall be donated to a charity designated by
no less than three quarters majority of all those members present at that Final
Meeting.
14.3 Property owned or
held by the Club is to be made available to a designated Club, or Auctioned off
and the proceeds, (should there be any received), dealt with in the manner as
set out in 14.2 of this Constitution.
15
PRIVACY
15.1 The Club will and
at all times abide by and keep relevant State and Federal Privacy Legislation
and amendments as set down by those Authorities and more importantly:
The
Privacy Amendment (Private Sector) Act 2000 (Commonwealth)
can be viewed in it’s totality by contacting the Office of The Privacy
Commissioner and requesting a copy.
15.2
The
Club must not collect personal information unless the information is necessary
for one or more of its functions or activities.
15.2
(i) The Club must collect personal information only by lawful and fair means and
not in an unreasonably intrusive way.
15.3
At or before the time (or, if that is not practicable, as soon as practicable
thereafter), that the Club collects personal information about an individual
from any source, the Club must take reasonable steps to ensure that the
individual is aware of:
15.3
(i) the identity of the organisation and how to contact it; and
15.3
(ii) the fact that he or she is able to gain access to the information; and
15.3
(iii) the purposes for which the information is collected; and
15.3
(iv) the organisations (or the types of organisations) to which the Club usually
discloses information of that kind; and
15.3
(v) any law that requires the particular information to be collected; and
15.3
(vi) the main consequences (if any) for the individual if all or part of the
information is not provided.
15.4
If it is reasonable and practicable to do so, the Club must collect personal
information about an individual only from that individual.
15.5
If the Club collects personal information about an individual from some other
source, it must take reasonable steps to ensure that the individual is or has
been made aware of the matters listed in subclause 15.3 except to the extent
that in the opinion of the Committee, making the individual aware of the matters
would pose a serious threat to the life or health of any individual.
15.6
The Club will not use or disclose personal information about an individual for a
purpose (the secondary purpose) other than the primary purpose of
collection unless both of the following apply:
15.6
(i) the secondary purpose is related to the primary purpose of collection and,
if the personal information is sensitive information, directly related to the
primary purpose of collection.
15.6
(ii) the individual would reasonably expect the Club to use or disclose the
information for the secondary purpose
Or
15.6
(iii) the individual has consented to the use or disclosure.
